PracticeEngine Cloud - Import and Allocation Process

The following article describes the setup of the Import Template in PE Cloud, as well as the Import and Allocation process.

Jump to section:

• Setup Import Template
• Import & Allocation Process

Setup Import Template

PracticeEngine (cloud and on-prem) offers a free tool to import your daily intent or cash files for payments made through Aiwyn. Daily, your Payment Notification Recipient Email(s) receives a series of files, some of which you can import into PE for reconciliation towards invoices.

Attached to this article is the template from PE, which is the format of the file you will receive from Aiwyn for payments made through Aiwyn towards Invoices. All other payment objects, such as surcharges or late fees, are located on separate, non-importable files (as they cannot or should not be imported into PE).

To further help design your file report, please answer the following questions:

• Bank Index  - What number is needed?
• Lodgment Type - What options are needed?
• Credit Card Type - What options are needed?

For PE Cloud, the following PE "Bank Deposit" tool is available, map your tool to match the column names, and the order, based on your preferences. Share your mapping with Aiwyn Implementation Manager to get your file customized to meet your needs.

Import & Allocation Process

1. In PE cloud, go to Tools > Import Control
2. Select the file
3. Select Import > Validate > Add
4. Then review your batch list
5. Select the first batch (ACH and Cards will be in separate batches)
6. View the individual payments and select Post and Allocate for each line
7. Confirm > Post > Complete